Instructions for Completing Forms EP2 - EP6

Forms EP2-6 have space for districts to submit ten years of enrollment data.  The instructions that follow are intended to aid in your completion of the enrollment projection data forms. Completed projections will be sent back to districts electronically; these slides may be used in PowerPoint presentations.

1.  PUBLIC SCHOOL ENROLLMENTS (FORM EP2)

Record the enrollment data for the current year and previous years in the spaces indicated on the form.  It is crucial that fall data, i.e., enrollments as of October 1 or as near that date as possible, be provided for each school year.  For consistency, we suggest that you use the enrollment data from the fall statistical reports that you send annually to your State Department of Education.  Be sure you include only students who reside in the district.  Do not include students tuitioned-in from other towns or students participating in programs such as Choiced-In, Charter, Magnet, METCO, etc., who reside outside the district.  Do not include residents who attend some other public school.  Charter or Magnet school students, K-12 Choiced-In and non-resident students, and SpEd out-placed students are in separate categories under additional information on Form EP6. (Home schooled residents are listed only on  EP6).  If you have historically included one of the above groups in the enrollment calculations, please continue to do so and note it.  It is critical for NESDEC to receive consistently collected enrollment data from year to year.

     A.  Special Education Students:  Special education students assigned to a grade level are included in that grade level count.  Special education students for whom a grade level assignment is not appropriate should be included in the ungraded column.  All other students, i.e., those integrated in regular classes and programs for greater than 50% of a typical school week, can be considered as regular students and recorded in the appropriate grade column with the rest of the student body.  Do not count any student more than once.

     B.  Enrollments of Feeder Towns to Regional Schools:  If enrollments are to be projected for a district whose beginning grade is above Grade 1, the total enrollment by grade of all feeder towns should be provided.  For example, in the case of a regional high school with Grades 9‑12 which receives students from three towns, the combined (or separate, if that is easier to supply) individual grade totals (K-12) of the three towns should be provided if projections for the regional high school are desired.

2.  NON‑PUBLIC SCHOOL ENROLLMENTS – Regular Education (FORM EP3)

For our purposes, a non‑public school is any private (independent) or parochi­al school.  A non‑public school student is a local student residing in the community (or communities) comprising this district (or supervisory union) who attends any non‑public school anywhere, not just in those non-public schools located within the district.  Here also, we suggest you use the enrollment data as appropriate from the non‑public section of your fall sta­tistical reports.

For example, if 12 students from your district attended Grade 5 in a parochial school and ten students from your district attended Grade 5 in private schools, the total, 22, would be entered on this form for Grade 5 of that particular year.  Thus, on the form, we would like the total enrollment by grade for each of the years indicated.  Charter or Magnet school (in CT, interdistrict Magnet School) and SpEd out-placed students are reported in separate categories on form EP6.

3.  REGIONAL VOCATIONAL/AG SCHOOL ENROLLMENTS (FORM EP4)

If secondary students from the community (or communities) comprising this district attend a regional vocational school or agricultural schools, please complete this form.  If students from your district attend more than one vocational school, please total the enrollments for each grade level.

4.  BUILDING DATA (FORM EP5)

This data usually can be obtained from the local Building Inspector(s).  Please indicate the number of building permits issued for single-family homes and for multi-family units (not buildings).  Complete the boxes for the previous years, and for as much of 2011 as is available.  Regional school districts/unions should provide these numbers separately for each town in the district/union.

5.  ADDITIONAL INFORMATION (FORM EP6)

Please indicate the number of students in the following categories:  residents home-schooled, residents in charter or magnet schools (in Connecticut use the Charter or Magnet School categories for students attending interdistrict Magnet Schools), the number of out-placed SpEd students and the number of Choiced-In and non-resident students.

Please feel free to include additional information or direct our attention to specific concerns that might affect the projections for your district (examples:  the addition of full-day Kindergarten, a new or renovated school, or changes in the grades assigned to a school).  It is important to update the projections every year in order to identify changes in enrollment patterns as soon as possible.  Further planning assistance is available through our Demographic and Long-Range Enrollment Projection service that we would be pleased to discuss with you.

Once NESDEC receives your data, we will maintain a file for future use.  We suggest, however, that you retain a copy of the forms so that should problems arise concerning the data, the area(s) in question can be easily identi­fied by telephone.  In the future, in order to receive projections updated annually, it will be necessary for your district to provide only the current year's enrollments and related information.  We look forward to working with you throughout the school year. 

Return all forms and information to:

Mail to:           NESDEC, Enrollment Projection Service, 28 Lord Road, Marlborough, MA 01752

Fax to:            508-481-5655

Email to:         ep@nesdec.org

 

 

 

  
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